Management Services
Accounting
Yacht Management Services include any of all of the following:
• Input on annual budgets and financial planning
• Monthly fund requests based on known and expected expenditure
• Generating receipts for funds and disbursements of all goods and services
• Checking invoices and generating receipts prior to payment with Captains (or Owners if applicable)
• Processing wire transfers or cheques for payment of invoices
• Payment of Crew salaries
• Arranging for cash to be available to Captains for on board expenditures
• Checking Captains’ monthly accounts and integrating expenditures into Portum Tua office "Accounting System"
• Checking credit card statements
• Preparing monthly and quarterly statements, along with expenditure analysis
• Preparing annual financial reports
• Arranging charter APA’s for Captains
• Arranging the payment of Yacht expenses through any of our Agency Network worldwide, if required
Agency Department Support Services
• Liaising with Portum Tua Crew Placement Department
• Assisting Captains in Crew placement
• Verifying and renewing Crew certificates of competency and licences
• Issuing Captain’s and Crew contracts
• Assisting and liaising with the Captain on employment disputes
• Off-shore Crew payroll
• Establishing independent/offshore Crew Employment Facility upon Owner’s request
• General Crew administration, support and repatriation
• Handling of Crew medical insurance and claims
• Advising Captains on MLC requirements
Yacht Registration
• Initial registration
• Re-registration
• Name changes
• Ownership changes
• Ownership Structure
• Re-flagging
Administration & Insurance
• Advising on any regulatory changes affecting the Yacht’s operation
• Arranging insurance cover for the Yacht and Crew
• Administrating insurance policies and liaising with insurance brokers
• Handling of claims relating to the Yacht and Crew
• General support for Captain and Crew with: Customs, Cruising Permits, Shipping, Port Agents, Travel and Local Contacts
• Emergency Response Services 24/7 - 365
Technical Management
• Planning maintenance schedules with review of their effectiveness with periodic inspections
• Appointing competent personnel to oversee the maintenance and efficiency of the vessel
• Assisting on board engineering staff with shipyard specifications and trouble shooting
• Visiting shipyards during routine dry docking
• Liaising with Class and Flag State surveyors
• Emergency Response Service (SERS)
• Arranging the supply of necessary stores and spares, if required
• Appointing surveyors and technical consultants, as necessary
• Handling of all activities relating to Flag State compliance and Classification Society requirements
• Advice on maintenance and renewal of: Vessel Certificates, Licences, Classification Status and Flag State requirements
Logistics and Purchasing
• Arranging bunkering on specific requests
• Arranging payment for above services
• Liaising with Captains, obtaining quotes and arranging for the purchase and displacement of spares
• Forwarding of Crew and Yacht mail